Basic Text Formats
Alt+Shift+F or Ctrl+D Open
the Font dialog box (or Font Dialog box if you prefer to memorize D)
Ctrl+Space Clear
most formatting from selection (bold, underline, italic, color, etc)
Ctrl+Shift+N Apply
Normal style
Ctrl+Shift+8 Toggle
display of hidden formatting symbols
3.2 Font Format Shortcuts
Ctrl+B Apply/remove
Bold
Ctrl+I Apply/remove
Italic
Ctrl+U Apply/remove
Underline
Ctrl+Shift+D Apply/remove
Double-underline
Ctrl+Shift+W Apply/remove
Words underline (only words, no spaces)
3.3 Letter Case and Sub/ Superscript
Shift+F3 Change
text between all upper-, first letter upper- and all lower-case
Ctrl+Shift+A Apply/remove
Capitalization format
Ctrl+Shift+K Apply/remove
Small Caps format
Ctrl+= Apply/remove
subscript
Ctrl+Shift+= Apply/remove
superscript
3.4 Font Size and Color Shortcuts
Ctrl+[/] Decrease /
Increase font size one point
Ctrl+Shift+</> Decrease
/ Increase font size one value as defined in font style
Shift+F1 Reveal
Formatting (show all formats of selection)
Ctrl+Alt+H Apply/remove
text Highlight to selection
3.5 Hide and Show Text
Ctrl+Shift+H Hide
selected text; e.g. for sharing and letting others focus on specific sections
in a document only. Not a security feature.
Ctrl+A, then Ctrl+D, then 2x Alt+H Show all hidden text via Select All, Font Dialog, remove
Hidden text format
3.6 Font Format Shortcuts via Ribbon
H, FF Change Font
Face, then start typing for autocomplete, or Alt+Arrow Down to open drop down
H, FS Change Font
Size, type number and hit Enter
H, FC Change Font
Color. Press Escape, then Enter to apply current color
Alt+H+4 Apply
strikethrough formatting
4. Word Shortcuts to Align Text, Headings, and Paragraph
Spacing
4.1 Align and Indent Text Shortcuts
Ctrl+R Right-align
selected text
Ctrl+L Left-align
selected text
Ctrl+J Justify-align
selected text (straight edges on both sides)
Ctrl+E Center-align
selected text
Ctrl+M Indent Text
(Move text to the right)
Ctrl+Shift+M Outdent
Text
Ctrl+T Create/
increase hanging indent
Ctrl+Shift+T Remove/
decrease hanging indent
4.2 Line and Paragraph Spacing
Ctrl+0 Toggle
spacing before paragraph
Ctrl+1 Single line
spacing
Ctrl+2 Double line
spacing
Ctrl+5 Apply line
spacing of 1.5
4.3 Heading Shortcuts
Alt+Ctrl+1 Apply
Heading 1 style
Alt+Ctrl+2 Apply
Heading 2 style
Alt+Ctrl+3 Apply
Heading 3 style
Alt+Shift+Arrow Right/Arrow Left Promote / demote Headings
Ctrl+Shift+S Open
Apply Styles task pane (will not close with pressing it a second time)
5. Undo, Redo, Cut, Copy and Paste Word Shortcuts
5.1 Undo, Redo, and Repeat
Ctrl+Z Undo previous
action (up to 100 by default; limit can be changed)
Ctrl+Y Redo undone
action
F4 Repeat
action
5.2 Standard Cut, Copy, and Paste
Ctrl+C Copy selected
content to clipboard
Ctrl+X Cut selected
content to clipboard
Ctrl+V Paste
clipboard content into document
Alt+H, VT Paste
text only via Home Ribbon, Paste (V), Text only
Ctrl+Shift+C Copy
format of selection into Format Clipboard
Ctrl+Shift+V Paste
format to selection from Format Clipboard
5.3 Extended Clipboard (Spike additive clipboard)
Ctrl+F3 Cut text into
to Spike (additive clipboard). Add as many non-adjacent areas as desired
Ctrl+Shift+F3 Paste
text from Spike and reset Spike
5.4 Move Selections
Shift+Alt+Arrow Up/Arrow Down Move current paragraph or (if selected) multiple
paragraphs in text. Cannot move part of paragraph with this
Ctrl+Drag Move
selected text
F2, move cursor to new location, then enter Moves selected text to new location
Shift+F2, move cursor to new location, then enter Copies selected text to new location
6. Word Shortcuts for Special Characters
Alt+Ctrl+C Insert
Copyright symbol
Alt+Ctrl+T Insert
Ttrademark symbol
Alt+Ctrl+R Insert
Registered Trademark symbol
Alt+Ctrl+E Insert
Euro Currency symbol
Alt+Ctrl+. Insert
horizontal ellipsis (…)
Alt, then n,u Insert
Symbol (insert menu)
Ctrl+Shift+Space Insert
nonbreaking space
Ctrl+Shift+- (Hyphen) Insert
nonbreaking hyphen
Ctrl+- Insert
optional hyphen
Type character code and press Alt+X Insert Unicode character, e.g. 20ac
Alt+character code on numeric keyboard Insert ANSI character
Ctrl+K Insert a
hyperlink
7. Word Shortcuts for Find and Replace
Ctrl+H Open classic
find and replace window
Ctrl+H, then Alt+D Open
classic find window
Alt+F Find next
Shift+F4 Repeat
last find after closing find window
Ctrl+Tab Jump
between find menu and document
Alt+Space, Arrow keys and Enter Move find menu window
Esc Close
traditional search window if active
Ctrl+F Open (new)
search menu in navigation task pane
Alt,W,K Open and close
Navigation pane (View, Navigation)
8. Word Shortcuts to Open, Close, Manage, and Print
Documents
8.1 Manage Documents
Ctrl+N Create new
document
Ctrl+O Open document
Ctrl+W Close document
(Close Window)
Ctrl+S Save document
F12 Save
document as
Alt, then F, R Open
Recent (File, Recent)
8.2 Print Shortcuts
Ctrl+P Go to Print
document/ print preview
Ctrl+P, then Enter Print
document
Ctrl+mouse wheel Zoom
in/ zoom out in preview
Page Up/Page Down Up
a page/ down a page in preview
Ctrl+Home/Ctrl+End Jump
to beginning/ end of document in preview
Esc Exit print
preview and return to document
9. Word Shortcuts to Manage Views, Split Screen and Multiple
Documents
Alt+Ctrl+S Toggle
Split of document window
Ctrl+scroll mouse up/down Zoom
in/ out
Alt then w, q Open
Zoom Menu (no native shortcut exists for zoom in/ zoom out)
Alt+Ctrl+O Switch
to Outline view
Alt+Ctrl+P Switch
to Print Layout view
Alt+Ctrl+N Switch
to Draft view (used to be normal view)
Ctrl+F6 Switch forward
to next open Word documents (easier than Alt+Tab as only word documents are
iterated)
Ctrl+Shift+F6 Switch
backwards to previous open Word documents (easier than Alt+Tab as only word
documents are iterated)
10. Word Shortcuts for Date, Time, and other Fields
10.1 Insert Common Fields
Alt+Shift+D Insert
current Date field
Alt+Shift+T Insert
current Tate field
Alt+Shift+P Insert
Page number field
Alt+Shift+O Insert
Table of Content field
Alt+Shift+X Insert
Index field
Alt+Shift+L Insert
LISTNUM field
10.2 Manage Fields
Alt+F9 Toggle show/
hide fields
F9 Update all
fields
F11/Shift+F11 Go to
next/ go to previous field
Ctrl+F11 Lock
field
Ctrl+Shift+F11 Unlock
field
11. Word Shortcuts for Outline View
Ctrl+Shift+O Switch
to Outline View
Tab/Shift+Tab Promote
/ Demote a paragraph (or Alt+Shift+Arrow Left/Arrow Right)
Alt+Shift+Arrow Up/Arrow Down Move selected paragraphs up / down
Ctrl+Shift+N Demote
to body text (set style to normal)
Alt+Shift+plus /- Expand
/ Collapse text under a heading
Alt+Shift+A Expand
or collapse all text or headings
/ key on the numeric keypad Hide
or display character formatting
Alt+Shift+L Show
the first line of body text or all body text
Alt+Shift+1 Show
all headings with the Heading 1 style
Alt+Shift+N Show
all headings up to Heading n
Ctrl+Tab Insert
a tab character
12. Word Shortcuts for Tables
Arrow Down/Arrow Up Jump
one row down / one row up
Tab/Shift+Tab Jump to
(and select) next / previous table cell
Alt+Home/Alt+End Jump
to first column/ jump to last column
Alt+Page Up/Alt+Page Down Jump
to first row / jump to last row
Ctrl+Arrow Left/Ctrl+Arrow Right One cell to the left / to the right
Shift+End Select
current table cell
end, then shift+Home Select
content of current table cell
Press and hold shift and press arrow keys repeatedly Extend selection to adjacent cells
Ctrl+Shift+f8, then press Extend
selection or block
Alt+5 on numeric keypad (with numLock off) Select an entire table
Alt+Shift+Arrow Up/Alt+Shift+Arrow Down Move current row up or down
In first column, press shift+End Select row*
In first row press Alt+Shift+Page Down Select column
Shift+Delete Delete
columns with columns selected
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